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Expo Center of Taylor County

Is the Expo Center of Taylor County county owned and operated?

No. We are a 501(c)3 non-profit organization who rents the 117 acre facility from Taylor County. Our employees work for the organization and are not county or city employees.

What does the Expo Center do?

Designed to accommodate large crowds for festivals, fairs, concerts, seminars, and major horse events, our facility can also accommodate small to mid-size groups for events such as weddings, quinceaƱeras, seminars and club meetings.

Private Party Rentals

I am looking for a place to have a private party (Wedding, Quinceanera, etc). What kind of facilities do you have available?

We have three buildings to choose from: the Big Country Hall, Display Building and the Round Building. We recommend that if you want a dance floor area, that you do not exceed 350 guests seating in the BCH and 600 in the DB and RB.

I'm looking for a location to host a business party, conference, banquet. What should I do to reserve a building?

Every event is different and pricing, security requirements, catering details, etc. will need to be taken into consideration for contract. Please call our office 325-677-4376 to discuss options.

How far in advance should we reserve a date for our event?

The buildings are booked according to availability. However, keep in mind that many events are booked well in advance and we do not save dates without a deposit and signed contract. We recommend reserving your desired building within 12 months-18 months before the event date.

Is security required for private events?

Yes. We require a minimum of 4 security officers to be present at your event during the dancing portion of the party and/or when alcohol is being served. If your party will be hosting more than 400 guests, additional security officers might be needed. If you have additional questions regarding security please call our office 325-677-4376.

You require security; what is the process for hiring security?

We can arrange security for your event. We hire through the Sheriff's Office and the fees are $35/hr per officer plus a one time charge of $5 per officer. Typically security is hired for 5 hours which would total to $720 which must be paid 2 weeks prior to the event.

What forms of payment do you accept?

We accept cash, money order, credit/debit cards, and checks.
Note: We do not accept check payments if made the week prior to the event.

What is the payment schedule for reserving a date/building?

Once you have signed a contract and paid the building deposit (half of rental fee), you may make payments as desired. All we ask is that the building rental fee is paid in full one week prior to the event.

Do you provide linens?

No. We do not have a supply of table cloths or napkins to be used for your party.

Do you provide tables and chairs?

Yes! We have both 72" round tables and 8' rectangular tables which may be used for your event. We will prepare the building before you move in to decorate and will also handle the final cleanup after the event has concluded. These services are included in the rental fee.

How long do we get to use the facilities?

You will have access to the building from 8 am - 2am. Please note that 2 AM is the time that all items should be removed and all guests departed.


Can we come to decorate the day before the event?

Yes, as long as the facility is not reserved for that day. Please verify availability 2 weeks prior to your event. If you wish to decorate the day before your event, you may rent the building up to 4 hours at $25 an hour.

Can we decorate how we choose?

Of course! Please respect the walls and furniture and do not use nails, screws, or staples.

Our DJ has a "Special Effects" package which includes mists or foggers; is that allowed?

Only if you want the Fire Department to join your party! Unfortunately the fog/mist will set off the fire alarms.

Public Events - Renting Facility

I wish to have a public event at the Expo Center, what do I need to do?

If you wish to host an event which is being advertised and open to the general public, you would need to contact our office at 325-677-4376. Every event is different and pricing, security requirements, catering details, etc. will need to be taken into consideration for contract.

Vendor

I am interested in being a vendor during the West Texas Fair & Rodeo, Western Heritage Classic, and/or other events. Who should I contact for details?

Please call the General Office at 325-677-4376. For Western Heritage Classic, ask to speak with Melissa. For West Texas Fair & Rodeo, ask to speak with Mallory.

How much does it cost to be a vendor at one of your events?

All of our exhibit spaces vary in price due to varying buildings, attendance reached, insurance requirements, and location on grounds. Each application will have specific pricing on it that you can refer to or you can contact the Exhibit Coordinator at 325.677.4376.

Do I need to bring my own tables and chairs for my booth space?

In each exhibition contract, the requirements are written specific to that event. In some of the shows the are provided, where others are not.
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