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Vendors

Commercial Exhibitors

With more than 120,000 Fairgoers each year,
the West Texas Fair & Rodeo is a prime location to feature your tasty treats, innovative products and to establish brand awareness to the Abilene community and beyond.
Display Building
The Display Building is an indoor shopping area located in the center of the Fairgrounds next to the Big Country Hall and the Carnival. It is easily accessible and a great place to take a break with the family to do some shopping. The range of products and services is endless and the traffic is continuously flowing through the 28,000 square ft building, which only allows for the best 77 exhibits. Hours open during the week: 1– 11 p.m.; Weekends and Senior Citizen Day: 11 a.m. – 11 p.m.
Outdoor Exhibits
The Outdoor Exhibits are strategically dispersed across the Fairgrounds, adjacent to popular features including the Livestock Barn, Griffin Arena and the Carnival. High traffic will allow for maximum exposure for your products. Outdoor Exhibits can accommodate larger display areas with few limitations to booth size.
Food Vendors
Each Food Vendor is carefully selected. Presentation and appearance are very important and only the highest quality booths with exceptional food products are selected. Due to the economics of supply and demand, limits to the number
of Food Vendors have to be made to allow only 3 Vendors per food item.


If you have any questions, please call 325.677.4376.
To become an exhibitor, fill out the application below and submit it via email. Once the Exhibit Coordinator has received your vendor interest form and you have been selected as a perspective vendor, you will receive an emailed application that will need to be filled out with specific size requirements to see where you can possibly be placed within the show.

If you were an Exhibitor of the 2016 WTFR, please download the appropriate application for your booth reservation, fill out and return to the Exhibit Coordinator by email (you can either send your CC information or call with your CC information) or by dropping the application and check in the mail to:

Taylor County Expo Center, 1700 Hwy 36, Abilene, Texas 79602.
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Are you interested in becoming a vendor?

New Vendor Interest Application-WTFR

Thank you for your interest in becoming a vendor at the West Texas Fair & Rodeo.

Information on how our Show Works:

Our trade show is an invitational trade show and is juried to decide what vendors exhibit each year. To be on our waiting list for an exhibit space, please fill out the Vendor Interest Form below and submit to us each year by April for that year's event.

Invitations are sent out each year in February to the previous year's exhibitors for their reservation to the annual event in September. After receiving those reservations back, we then know what will be available to fill from the exhibitor's wait list. We will start looking at the new prospective exhibitors' applications in May each year.

Please note, submitting your Vendor Interest Application to become a vendor, does not mean that you will be a vendor at the show, it simply puts you in the "interested list". Until you receive a CONTRACT from Taylor County Expo Center, you are considered an applicant. If you have specific questions or concerns, please call 325-677-4376.




Contact Information

Phone Number
Email Address
Type of Vendor



Previous Vendor

Previous Trade Shows?

Upload an image of your booth set up Booth set up photos required
 
Upload Image Upload an image or list of products
 
If you have multiple images that you would like to send, you are welcome to send them directly to jriggan@expoctc.com.

Company Information

First Name
Last Name
Organization
Title
Address Line 1
Address Line 2
City
Postal Code
Phone Number
Website URL
Facebook Page:
Proposed Items For Sale
First Name
Last Name
Email Address
Electricity Policy: WTF&R provides water connections and 2 - 110-V 20-amp circuit electricity connections. Additional electrical requirements are at the cost of the exhibitor. There will be an extra charge for additional 110-V 20-amp, any 110-V 30-amp or higher and any 220-V electricity. Facility power is rated 250-V 50-amp 4 wire maximum. No hard wire will be allowed. We do not provide garden hoses, faucet splitters, shovels, rakes, or tools of any kind. The additional charge will be $50.00 per 110-V 30-amp or higher and 220-V electricity. You must inform the coordinator when submitting the application and the contract that your vendor location has specific needs. At that time, the coordinator will determine whether you will be able to have that need fulfilled. Positively no one shall tamper with, or change, any of the general illumination in any of the Fair buildings, and no electric or gas connection shall be made, or pipe installed, by any person, other than a licensed plumber or electrician. All work must meet City Code.

This charge of $50.00 is to cover the cost of electricity while on site. This amount does not cover any additional service calls from the electric company that is needed.

Prices of booths vary depending on the area that you are placed.

Indoor booth spaces:

10 x 10 = $400
10 x 10 with a corner = $425

See below for OUTSIDE areas and rates

Outdoor booth space cost = front footage x area cost
Area 1 = $55/ft.
Area 2S = $55/ft.
Area 2N = $45/ft.
Area 3 = $35/ft.
Area 4 = $30/ft.
All spaces are figured on a 10 foot depth but if you request more depth than 10 feet, there are only certain areas that can be fulfilled in. You will need to discuss this with the Exhibit Coordinator.
Front footage is based on 5 feet increments (ex: 5, 10, 15, 20)

Permanent Food Booths

Cost is $1200 per booth plus electricity
All Permanent Food Booths are contracted on an annual basis
All Food Concessions must meet all City of Abilene Health code & Fire Code regulations.

All Exhibitors:

You are required to provide a certificate of liability Insurance showing coverage of $500,000 Combined Single Limit (CSL) with WTFR named as an Additional insured on this certificate or pay WTFR to secure the liability coverage for you. There is an additional cost of $150 for this coverage.
Each exhibitor will be given hours of operation for their contracted space and it is required that you have someone working the booth during those specified times and follow all rules & guidelines that are set forth in the contract. All exhibitors be aware no deposits will be returned after July 15, 2017 and after August 1st any amount paid will not be refunded.
Each exhibitor will be required to have a tax ID # (SS #) to do business during the West Texas Fair & Rodeo and we report a list of Exhibitors to the Texas Comptroller's office each year before the show begins.
To see the map of the grounds area for pricing, please click HERE.

2016 Exhibitors

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