Thank you for your interest in becoming a vendor at the West Texas Fair & Rodeo.
Information on how our Show Works:
Our trade show is an invitational trade show and is juried to decide what vendors exhibit each year. To be on our waiting list for an exhibit space, please fill out the Vendor Interest Form below and submit to us each year by April for that year's event.
Invitations are sent out each year in February to the previous year's exhibitors for their reservation to the annual event in September. After receiving those reservations back, we then know what will be available to fill from the exhibitor's wait list. We will start looking at the new prospective exhibitors' applications in May each year.
Please note, submitting your Vendor Interest Application to become a vendor, does not mean that you will be a vendor at the show, it simply puts you in the "interested list". Until you receive a CONTRACT from Taylor County Expo Center, you are considered an applicant. If you have specific questions or concerns, please call 325-677-4376.
If you have multiple images that you would like to send, you are welcome to send them directly to email@example.com
Electricity Policy: WTF&R provides water connections and 2
- 110-V 20-amp circuit electricity connections. Additional electrical requirements are at the cost of the exhibitor. There will be an extra charge for additional 110-V 20-amp, any 110-V 30-amp or higher and any 220-V electricity. Facility power is rated 250-V 50-amp 4 wire maximum. No hard wire will be allowed. We do not provide garden hoses, faucet splitters, shovels, rakes, or tools of any kind. The additional charge will be $50.00 per 110-V 30-amp or higher and 220-V electricity. You must inform the coordinator when submitting the application and the contract that your vendor location has specific needs. At that time, the coordinator will determine whether you will be able to have that need fulfilled. Positively no one shall tamper with, or change, any of the general illumination in any of the Fair buildings, and no electric or gas connection shall be made, or pipe installed, by any person, other than a licensed plumber or electrician. All work must meet City Code.
This charge of $50.00 is to cover the cost of electricity while on site. This amount does not cover any additional service calls from the electric company that is needed.
Prices of booths vary depending on the area that you are placed.
Indoor booth spaces:
10 x 10 = $400
10 x 10 with a corner = $425
See below for OUTSIDE areas and rates
Outdoor booth space cost = front footage x area cost
Area 1 = $55/ft.
Area 2S = $55/ft.
Area 2N = $45/ft.
Area 3 = $35/ft.
Area 4 = $30/ft.
All spaces are figured on a 10 foot depth but if you request more depth than 10 feet, there are only certain areas that can be fulfilled in. You will need to discuss this with the Exhibit Coordinator.
Front footage is based on 5 feet increments (ex: 5, 10, 15, 20)
Permanent Food Booths
Cost is $1200 per booth plus electricity
All Permanent Food Booths are contracted on an annual basis
All Food Concessions must meet all City of Abilene Health code & Fire Code regulations.
You are required to provide a certificate of liability Insurance showing coverage of $500,000 Combined Single Limit (CSL) with WTFR named as an Additional insured on this certificate or pay WTFR to secure the liability coverage for you. There is an additional cost of $150 for this coverage.
Each exhibitor will be given hours of operation for their contracted space and it is required that you have someone working the booth during those specified times and follow all rules & guidelines that are set forth in the contract. All exhibitors be aware no deposits will be returned after July 15, 2017 and after August 1st any amount paid will not be refunded.
Each exhibitor will be required to have a tax ID # (SS #) to do business during the West Texas Fair & Rodeo and we report a list of Exhibitors to the Texas Comptroller's office each year before the show begins.
To see the map of the grounds area for pricing, please click HERE.