General Commercial Exhibitor
Information
The West Texas Fair & Rodeo is
an invitational Trade Show that has grown in popularity and size over the last
40+ years, bringing in over 120,000 people. We are excited to host some of the best shopping in the Big Country!
Our booth spaces vary in size, location, and venue, so that the West Texas Fair
& Rodeo customers, participant, and enthusiasts can view all there is to see
across the whole Expo grounds!
Cancellation Policy for the 2021 West Texas Fair & Rodeo
If you cancel prior to these dates you will receive a refund of the amounts listed.
- Prior to June 10th- 100% refund
- June 10th- July 15th- 60% refund
- After July 15th- August 1st- 30% refund
- After August 1st- There will not be a refund
Display Building
The Display Building is an indoor shopping area located in the center of the Fairgrounds next to the Big Country Hall and the Carnival. It is easily accessible and a great place to take a break with the family to do some shopping. This building offers a range of products and services that
are hand selected each year. This building accommodates 77 vendor booths
within the 28,000 square ft building, which allows a steady flow of
traffic.
Booth rent is $400 per 10x10 and $425 for a corner 10x10 booth. Returning vendors that have been invited back will have the option of staying in their same booth or if they want to relocate then they will have first option to move before new vendors are accepted in. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.
Wednesday, September 8th- CLOSED/ Arrival day for INDOOR vendors
Thursday, September 9th- Closed Sneak Peek Night
Friday, September 10th- Must be open 2PM -10PM
Saturday, September 11th – Must be open 11AM -11PM
Sunday, September 12th- Must be open 11AM -10PM
Monday, September 13th- Must be open 2PM -10PM
Tuesday, September 14th- Must be open 2PM -10PM
Wednesday, September 15th- Must be open 11AM -10PM
Thursday, September 16th- Must be open 2PM -10PM
Friday, September 17th- Must be open 2PM -10PM
Saturday, September 18th- Must be open 11AM -11 PM
Every Night there will be a security guard in the building.
Exhibit Tear Down for Display Building:
Saturday, Sept. 18th, 11pm-12:30 am and 7am- 1pm on Sunday, Sept. 19th.
Outdoor Non-Food Exhibits
The Outdoor Exhibits are strategically dispersed across the
Fairgrounds, adjacent to popular features including the Old Livestock Barn
where daily activities will be held
at, Griffin Arena and the Carnival. Both main entrances are located in these
areas creating high traffic to allow for maximum exposure for your products.
Outdoor Exhibits can accommodate larger display areas with few limitations to
booth size.
This vendor booth space is sold by the foot. $55.00 per foot with a minimum of 10 foot/ 5 foot increments. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.
Sneak- Peek- Thursday Sept 9th- 5pm-10pm,
Saturday, Sept. 11th & 18th 11:00am- 11pm
Wednesday, Sept. 15th 11am-10pm
Open 4pm-10pm On all other days of this event. There will be rotating schedule closer to time between the north and south vendors being open earlier at 2pm-10pm. This will be posted in August.
Every Night there will be a multiple security guards roaming the facility.
Exhibit Tear Down for Outside NON Food Vendors:
Saturday, Sept. 18th, 11pm-12:30 am and 7am- 5pm on Sunday, Sept. 19th.
No vehicles are allowed on the midway until SUNDAY morning. All trailers must be removed from the premises by Sunday, Sept 19th at 5pm, unless prior arrangements have been made with the facility.
Food Vendors
Each Food Vendor is carefully selected. Presentation and appearance are very important and only the highest quality booths with exceptional food products are selected. Due to the economics of supply and demand, the West Texas Fair & Rodeo limits the amount of same food products being served. Each booth must send a picture of their booth with the initial application. This vendor booth is sold by the foot.
This vendor booth space is sold by the footage. $55.00 per foot with a minimum of 10 foot/ 5 foot increments. Each booth will be 15 foot deep, but if you need more then you will have to pay an additional fee. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.
Sneak- Peek- Thursday Sept 9th- 5pm-10pm,
Saturday, Sept. 11th & 18th 11:00am- 11pm
Wednesday, Sept. 15th 11am-10pm
Open 4pm-10pm On all other days of this event. There will be rotating schedule closer to time between the north and south vendors being open earlier at 2pm-10pm. This will be posted in August.
All food vendors need to inquire questions related to health inspections and permits to the City of Abilene Health Department. They do not allow tents because it is a 11 day event unless it is fully netted. Environmental Health Department contact is 325-437-4586. Please refer all questions to them pertaining to meeting their requirements.
Every Night there will be a multiple security guards roaming the facility.
Exhibit Tear Down for Outside Food Vendors:
Saturday, Sept. 18th, 11pm-12:30 am and 7am- 5pm on Sunday, Sept. 19th. No vehicles are allowed on the midway until SUNDAY morning. All trailers must be removed from the premises by Sunday, Sept 19th at 5pm, unless prior arrangements have been made with the facility.
Round Building & Modern Living Mall
This year the West Texas Fair & Rodeo is opening these two buildings to new informational booths and we will accept a few vendors that target kids. The Round Building and Modern Living Mall is where all the free kid activities will be held, creative arts, crafts, food contest, cooking shows and other events. There will be limited spaces in these buildings. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.
Hours in both buildings:
Everyday 11am-10pm, Except Wednesday, September 15th 9AM-10PM