Vendors

Sign up for email updates from Expo Center of Taylor County

Home > Get Involved > Vendors

Vendors

Vendor Applications

The 2021 West Texas Fair & Rodeo Applications are now available. The deadline to apply was June 10, 2021, but there is still limited availability inside, outside non-food vendors and unique food vendors as of 6/14/2021.

At the bottom of the page is an electronic application, but all vendors that are selected will be required to fill out a PDF application, which is listed at the bottom of the page.

Commercial Exhibitors

1 of 9

General Commercial Exhibitor Information

The West Texas Fair & Rodeo is an invitational Trade Show that has grown in popularity and size over the last 40+ years, bringing in over 120,000 people. We are excited to host some of the best shopping in the Big Country! Our booth spaces vary in size, location, and venue, so that the West Texas Fair & Rodeo customers, participant, and enthusiasts can view all there is to see across the whole Expo grounds!


Cancellation Policy for the 2021 West Texas Fair & Rodeo

If you cancel prior to these dates you will receive a refund of the amounts listed.

  • Prior to June 10th- 100% refund
  • June 10th- July 15th- 60% refund
  • After July 15th- August 1st- 30% refund
  • After August 1st- There will not be a refund


Display Building
The Display Building is an indoor shopping area located in the center of the Fairgrounds next to the Big Country Hall and the Carnival. It is easily accessible and a great place to take a break with the family to do some shopping. This building offers a range of products and services that are hand selected each year. This building accommodates 77 vendor booths within the 28,000 square ft building, which allows a steady flow of traffic.

Booth rent is $400 per 10x10 and $425 for a corner 10x10 booth. Returning vendors that have been invited back will have the option of staying in their same booth or if they want to relocate then they will have first option to move before new vendors are accepted in. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.

Wednesday, September 8th- CLOSED/ Arrival day for INDOOR vendors

Thursday, September 9th- Closed Sneak Peek Night

Friday, September 10th- Must be open 2PM -10PM

Saturday, September 11th – Must be open 11AM -11PM

Sunday, September 12th- Must be open 11AM -10PM

Monday, September 13th- Must be open 2PM -10PM

Tuesday, September 14th- Must be open 2PM -10PM

Wednesday, September 15th- Must be open 11AM -10PM

Thursday, September 16th- Must be open 2PM -10PM

Friday, September 17th- Must be open 2PM -10PM

Saturday, September 18th- Must be open 11AM -11 PM

Every Night there will be a security guard in the building.


Exhibit Tear Down for Display Building:

Saturday, Sept. 18th, 11pm-12:30 am and 7am- 1pm on Sunday, Sept. 19th.

Outdoor Non-Food Exhibits
The Outdoor Exhibits are strategically dispersed across the Fairgrounds, adjacent to popular features including the Old Livestock Barn where daily activities will be held at, Griffin Arena and the Carnival. Both main entrances are located in these areas creating high traffic to allow for maximum exposure for your products. Outdoor Exhibits can accommodate larger display areas with few limitations to booth size.

This vendor booth space is sold by the foot. $55.00 per foot with a minimum of 10 foot/ 5 foot increments. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.

Sneak- Peek- Thursday Sept 9th- 5pm-10pm,

Saturday, Sept. 11th & 18th 11:00am- 11pm

Wednesday, Sept. 15th 11am-10pm

Open 4pm-10pm On all other days of this event. There will be rotating schedule closer to time between the north and south vendors being open earlier at 2pm-10pm. This will be posted in August.


Every Night there will be a multiple security guards roaming the facility.

Exhibit Tear Down for Outside NON Food Vendors:

Saturday, Sept. 18th, 11pm-12:30 am and 7am- 5pm on Sunday, Sept. 19th.
No vehicles are allowed on the midway until SUNDAY morning. All trailers must be removed from the premises by Sunday, Sept 19th at 5pm, unless prior arrangements have been made with the facility.


Food Vendors

Each Food Vendor is carefully selected. Presentation and appearance are very important and only the highest quality booths with exceptional food products are selected. Due to the economics of supply and demand, the West Texas Fair & Rodeo limits the amount of same food products being served. Each booth must send a picture of their booth with the initial application. This vendor booth is sold by the foot.

This vendor booth space is sold by the footage. $55.00 per foot with a minimum of 10 foot/ 5 foot increments. Each booth will be 15 foot deep, but if you need more then you will have to pay an additional fee. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.

Sneak- Peek- Thursday Sept 9th- 5pm-10pm,

Saturday, Sept. 11th & 18th 11:00am- 11pm

Wednesday, Sept. 15th 11am-10pm

Open 4pm-10pm On all other days of this event. There will be rotating schedule closer to time between the north and south vendors being open earlier at 2pm-10pm. This will be posted in August.

All food vendors need to inquire questions related to health inspections and permits to the City of Abilene Health Department. They do not allow tents because it is a 11 day event unless it is fully netted. Environmental Health Department contact is 325-437-4586. Please refer all questions to them pertaining to meeting their requirements.


Every Night there will be a multiple security guards roaming the facility.

Exhibit Tear Down for Outside Food Vendors:

Saturday, Sept. 18th, 11pm-12:30 am and 7am- 5pm on Sunday, Sept. 19th. No vehicles are allowed on the midway until SUNDAY morning. All trailers must be removed from the premises by Sunday, Sept 19th at 5pm, unless prior arrangements have been made with the facility.



Round Building & Modern Living Mall

This year the West Texas Fair & Rodeo is opening these two buildings to new informational booths and we will accept a few vendors that target kids. The Round Building and Modern Living Mall is where all the free kid activities will be held, creative arts, crafts, food contest, cooking shows and other events. There will be limited spaces in these buildings. The return of an application does not guarantee that you will be accepted into the West Texas Fair & Rodeo as a vendor.

Hours in both buildings:

Everyday 11am-10pm, Except Wednesday, September 15th 9AM-10PM



Are you interested in becoming a vendor?

New Vendor Interest Application-WTFR

Thank you for your interest in becoming a vendor at the West Texas Fair & Rodeo.

Information on how our Show Works:

To submit an application, fill out the form below with all documents required. Make sure to include pictures or brochures of your merchandise and your booth display. Your application will be juried, and if accepted, a show contract will be e-mailed. If you do not submit all paperwork that’s required you will not receive a contract. Please note that an application does not guarantee a booth reservation regardless if you have been a vendor here in previous years. Applications for vendors will be juried in June 2021. Each person will be required to fill out a hard application to apply which is attached because of legal terms stated on the application forms.

The West Texas Fair & Rodeo reserves the right to assign space in accordance with other exhibitors and products. We strive to maintain a large variety of products in all areas and do not wish to overload any one category. Items listed may not be displayed or sold. No combo meals are allowed for less than the individual prices. Food vendor exclusives: "Hand cut" french fries and Fresh Squeezed Lemonade. There are no other Exclusive Food items authorized for 2021, unless the Exhibit Manager and Executive board authorizes prior to the Fair. We do reserve the rights to limit the types of cuizines.

Contact Information

Type of Vendor



Previous Vendor

Previous Trade Shows?

Upload an image of your booth set up Booth set up photos required
 
Upload Image Upload an image or list of products
 
If you have multiple images that you would like to send, you are welcome to send them directly to Exhibit Manager, jriggan@taylorcountyexpocenter.com


Company Information

WTF&R provides water connections and 2 - 110-V 20-amp circuit electricity connections. Additional electrical requirements are at the cost of the exhibitor. There will be a $50 extra charge for each additional 110-V 20-amp, any 110-V 30-amp or higher and any 220-V electricity. Facility power is rated 250-V 50-amp 4 wire maximum. We do not provide garden hoses, faucet splitters, shovels, rakes, or tools of any kind. You must list your specific needs when turning in your application. At that time, the coordinator will determine whether you will be able to have that need fulfilled. Positively no one shall tamper with, or change, any of the general illumination in any of the Fair buildings, and no electric or gas connection shall be made, or pipe installed, by any person, other than a licensed plumber or electrician. All work must meet City Code. This charge of $50.00 is to cover the cost of electricity while on site. This amount does not cover any additional service calls from the electric company that is needed.


Prices of booths vary depending on the area that you are placed.


Display Building vendor spaces:

10 x 10 = $400
10 x 10 with a corner = $425


Outdoor Vendor Space = front footage x area cost
$55 per foot

All spaces are figured on a 15 foot depth, but if you request more depth than 15 feet, there are only certain areas that can be fulfilled in. You will need to discuss this with the Exhibit Coordinator.
Front footage is based on 5 feet increments (ex: 5, 10, 15, 20)

Round Building and Modern Living Mall-
10x10 for $250



All Exhibitors:

You are required to provide a certificate of liability Insurance showing coverage of $500,000 Combined Single Limit (CSL) with WTFR named as an Additional insured on this certificate or pay WTFR to secure the liability coverage for you. There is an additional cost of $175 for this coverage.

Please return a deposit of ½ cost of booth space with this signed application, pictures of the booth if new, copy of sales tax if new, and proof of insurance OR prepayment of insurance by 06/10/21. The Balance of your total booth space is due by July 15, 2021. The Return of your application does not guarantee a booth for this year's event regardless if you were a previous exhibitor. The West Texas Fair & Rodeo has the right to refuse any late documents, and or payments.

Each exhibitor will be required to have a tax ID # (SS #) to do business during the West Texas Fair & Rodeo and we report a list of Exhibitors to the Texas Comptroller's office each year before the show begins.

IF YOU ARE A NEW EXHIBITOR PLEASE DO NOT SEND ANY MONEY UNTIL YOU ARE ACCEPTED IN. THE MANAGER WILL CONTACT YOU AFTER YOUR APPLICATION HAS BEEN REVIEWED IN MARCH 2021.

Should you have any questions please contact the exhibit manager at 325-795-6701 or 325-677-4376.





Vendors

1 of 10
Here are various vendors that are inside, outside and food vendors. Each vendor is unique by the product that they offer.

We are excited for 2021 West Texas Fair & Rodeo!
Back to
Top
Tickets & Deals